Helping people with computers... one answer at a time.
Managing files in libraries and/or folders can be done in a number of different ways. I explore a few.
Is it possible (or practical?) to have one file appear in two different libraries at the same time? I think I managed to do this once, but it was a pain in the butt. It appeared to me that this would be a useful feature. Say you are a lawyer and you have a Doe v. Doe case. Make all the relevant files accessible from one place without actually moving the files, or making those files any less accessible for any other purpose.
In this excerpt from Answercast #36, I look at several ways to manage files in a computer's directory structure.
There are two or three different approaches to this particular problem.
So, for example, if you had a folder called Jane and a folder called John (those being two separate folders on your machine that contained all the documents relevant to Jane and John Doe), you could create a Doe library that would reference both of those folders.
In that library would appear all of the files that are present in either of those John or Jane folders.
Another approach is to simply create shortcuts.
In other words, you can create your own folder (we'll ignore libraries now completely):
You could create your own folder – call it Doe.
And in that, create shortcuts to all of the relevant documents that are in the other folders.
So rather than the Doe folder containing the Jane document, it would contain
a link, or a shortcut, to the Jane document in its actual Jane
End of Answercast #36 Back to – Audio Segment
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