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Summary: Sharing one email account across two Windows user accounts isn't always easy, but it is possible depending on what email program you use. My husband & I share the same computer. I haven't been able to set up Outlook Express so he can access mail when he is logged on. He has to log on as "me" to read mail messages. We have just one email address at present. Should he not be able to access the inbox from the Microsoft Internet Explorer tool bar when he is logged on? The short answer is yes we can make that work. But it's not really how Windows XP or Outlook for that matter expect things to behave. • Windows XP is truly a multi-user operating system. That means that each user who can log in has a completely separate collection of settings. They have a different desktop, different shortcuts, different menus, a different "My Documents" folder, and for most applications, a completely separate set of settings. Outlook Express is definitely one of those applications. Each user under Windows XP has their own set of settings in Outlook Express. Log in to Windows XP as yourself and you'll see your settings. Log in to Windows XP as your husband and you'll see a completely different set. And therein lies the seeds of our solution. Step one is simple: for each Windows XP user account you want to use the same Outlook Express settings you'll log in and configure Outlook Express the same way. In your case that means using same email account, names, addresses, passwords, and what-have-you. After doing that, you'll both be able to send and receive email on the same account, but you'll still have separate mailboxes, and each of you will not easily be able to see the mailbox of the other. If that's ok you can stop reading here. You're done. To have multiple configurations of Outlook Express share the same mailboxes we'll have to configure them to all point to the same Store Folder. From your question I assume you've already got email working when you log in as yourself, so we'll find out where that message store is and use it for your husband as well. Logged in as yourself in Outlook Express, click on the Tools menu, Options menu item, Maintenance tab, and then finally the Store Folder... button. It will tell you that "Your personal message store is located in the following folder:". Copy down that folder name. Backup the contents of that folder. For now just copying the contents somewhere else will do. Log in as your husband and then in Outlook Express go to the same Store Folder... setting in options. This time press the Change... button, and use the browse control to locate the folder you copied down when you were logged in. Once you've found it, click on it, click OK, and then OK your way back out of the options dialog. Along the way Outlook Express will tell you that this setting will not take effect until you exit and restart Outlook Express. Do that and your husband should now be able to see the same mail folders you do, as well as being able to send and receive email on your shared account. Article 178 | Posted April 7, 2004 |
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Leo,
I'm trying to setup two e-mail accounts on the same machine using identical settings except for the first name. One of the accounts works, however the other keeps coming up with the dreaded "Enter Network Password" box and no matter how many times I click on it, it never goes away and subsequently I can't send or receive messages on that second account. Any ideas?
BTW I'm using OE 6.
Thanks,
Colin
Posted by: colin at July 9, 2006 04:02 PMI have the same comment as Leo. I have 2 accounts. Everything is the same, including the username. The username, pop3 and smtp are all the same. The email and passwords are different. i can configure this, but my computer keeps giving me the "save password" message. It seems to link the username to one specific password. Is there a way to link to multiple passwords?
Posted by: Deb at July 17, 2006 10:38 AMDeb
According to Phil (Post: Phil at June 27, 2006 04:03 PM). You want to remove mail from the POP server so you don't download multiple emails. This happens on my machine - annoying. So, for a POP server, can you leave copies of the mail on the server and still not download duplicates on the machine? (I still access my mail remotely through the host server web app.) Perhaps a VB script could do this?
Posted by: Rich at October 5, 2006 11:23 AMOk, this is rather complicated. My parents and I share a family e-mail account and we both have our personal e-mail accounts. I have set up outlook 2003 to access both my private and family e-mails addresses on my windows account. Now my parents can also set up outlook 2003 to access both their private and family e-mails addresses on their windows account, just like i did. This form shows who we both can view our family e-mail account with outlook 2003 in our different windows accounts. However, is there a way we can do this while keeping our private e-mail accounts separate. The first solution to come to mind would be to have a shared .pst file both our outlooks could access, and each have our own .pst files for personal use. To do this, outlook would have to deliver e-mails from separate e-mail accounts to separate .pst files. Is it possible for outlook to do this? If not, is there another way to share one e-mail account between different windows accounts while keeping other e-mail accounts private?
Posted by: cbris at November 7, 2006 03:12 PMThat's going to be difficult. I think your muiltiple PST solution could work - you should try using message rules (tools, rules and alerts) to deliver incoming messages to the appropriate inbox. By default Outlook delivers to the single, primary inbox, but you can then use rules to move things around automatically. Good luck!
Posted by: Leo Notenboom at November 8, 2006 09:28 AMI am using Mozilla Thunderbird 2.0.0.4 . I have tried what you have suggested but I cannot seem to be able to browse for the store location. The problem is this. When I'm in my XP screen I can see into all the other users application and data files but when I'm in one of the other users screens I cannot see into mine or any of the other users. I tried making all users administrators but it does not work. It doesn't matter if I'm in windows explorer or just trying to use the browse function of the store location in Thunderbird. Because I can't see into their application and data files I cannot change the store location. Can you help?
Posted by: John at June 23, 2007 02:28 PMI have a variation on this problem: my wife has a POP3 account and uses Outlook Express and I want to share the POP3 account on my computer as a separate mailbox. Can this be done? Could I use Outlook on my machine while she uses Outlook Express on hers?
Posted by: Pierre at January 21, 2008 04:13 AMAfter reading these posts my problem is still not fixed. How can you set up outlook xpress for two users?
Posted by: Lance at January 23, 2008 06:28 PMIf you create two accounts using all the same info then how does outlook differentiate between the two user inboxes.??????? Is it possible to have two separate users who cannot see the others inbox?
I am trying to set up an existing email account through outlook, i get onto the setting and make it the default but the enter network password keeps coming up when its testing...how do i sort this? Thanks
Marianne
Posted by: marianne at February 12, 2008 05:40 AMCan two people at two remote sites log in to the
same hotmail account ?
thanks,
Posted by: Bobq1 at May 26, 2008 07:33 PMBob