Comments for Can I prevent my mail from being forwarded by others?

Comment from LaTonya Blount on 2009-10-26

2009-10-26T18:28:59Z

I wanted to answer the question being asked about regarding forwarding emails. There is a way in Outlook 2007 on preventing the email from being forwarded. I was not sure if this question is being asked of a previous version or not. In Outlook 2007, the instructions are below. I recall in Lotus years ago the ability to stop forwarding as well as printing of the email.

Open and create the message,
Click the Office Button,
Go to Permission and click Do Not Forward

In Outlook 2003, you would have to create a Form and the problem with this is that both the sender and receipient would both have to be using Outlook.

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Comment from Mohana on 2009-08-30

2009-08-30T15:25:47Z

Hi,It is possible to make sure your mail is not forwarded provided you are using outlook.But if you are using yahoo or gmail,it is not possibe

Not true. Doesn't matter what email program you use, if you send email to someone they can forward it on to someone else.

30-Aug-2009

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Comment from Heshan Fernando on 2009-07-19

2009-07-19T13:40:45Z

Lotus Notes does indeed prevents copying. We use it at Office and have found it works ! Leo- what comments ?

I can copy anything you can read by taking a screen shot. I'm guessing if you send email to someone who's not using Notes it can still be forwarded/copied no matter what you tell Note.

- Leo
19-Jul-2009

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Comment from Tina on 2009-02-08

2009-02-09T04:49:48Z

Why do I keep getting my aunt's email sent to my account when they are sperate?

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Comment from Gordon on 2009-01-21

2009-01-21T17:01:51Z

In our business we type sensitive messages and output them as attached PDF's. As they are image type PDF's it makes it a bit more difficult to tamper with.

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Comment from stan on 2008-11-20

2008-11-21T00:42:43Z

I concur 110% w/ Leo... Tried a few methods offered directly by MS for Outlook 2003 & Outlook 2007. Neither was even close to being foolproof, even when sending to another person internally. As mentioned all too often - once the message leaves your server, ALL BETS ARE OFF. Someone out there is going to find a way to copy and/ or forward your message.

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Comment from Leo A. Notenboom on 2008-01-11

2008-01-11T17:45:29Z

-----BEGIN PGP SIGNED MESSAGE-----
Hash: SHA1

No way to know without more details of how it's failing.

Thanks,

Leo

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iD8DBQFHh6tTCMEe9B/8oqERAvvjAKCLkwyv6OoiC7MiwpsY3n5De1PPiACeLKA4
gZglzdO8ThuUns6Mc1mhp2o=
=upyi
-----END PGP SIGNATURE-----

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Comment from Herb R on 2008-01-10

2008-01-10T17:59:11Z

I recently received a spoof email that I can NOT forward to the spoofed bank's investigation section or anyone else (not even to myself). I can forward any other message to anyone I like. What's going on?

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Comment from Marie on 2007-05-15

2007-05-15T09:03:56Z

I read the article and comments, but nothing seems close to what happened to me. This is everyone's worst nightmare: My ENTIRE hotmail account of 1,600 e-mail messages (received since 2003) was somehow recently sent to a friend's PC! I was working on another friend's computer sending out notices of an upcoming event. Oddly,here was no reply button, so I sent each individual an email by going to file and send. A weird box came up that warned of either a virus or worm, but also stated it could mean I was simply sending out repeated text. The warning asked if I still wanted to send (which I did, as much of the text was indeed repeated text of the same event). Soon thereafter, three of my friends reported receiving emails from the owner of the PC with strange attachments. The owner, an honest person, denys this. As mentioned, only one of these friends (boyfriend) also received my WHOLE email account with access to all my private mail! Does it sound as if my account was hacked into, or the PC I was using, or perhaps the PC of the recepient of my 1,6000 private emails? Needless to say this is a nightmare. Is there any possiblity the receiver of these e-mails could even be responsible? How do I find out? Who should I report this to? My privacy was grossly violated! Thanks.

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Comment from Nora on 2007-03-25

2007-03-25T15:09:26Z

Someone keeps hacking my email and then giving my password back. So that I'm able to use my email and then at other times I'm not. Can you tell me how to make my hotmail secure so that the hacker cannot hack it again? Please reply quickly before the hacker hacks my email again!

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Comment from Jeff on 2006-10-05

2006-10-05T17:29:36Z

Saffe does pretty much all of the above (prevent forwarding, make difficult to copy/modify,...). The main drawback is that your recipient has to click on a link to view your message. Other than that it's basically used like regular email. Check it out http://www.saffe.com

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Comment from Leo on 2006-04-07

2006-04-08T01:10:44Z

I stand by my statement. Anything that can be viewed on-screen can be forwarded one way or another.

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Comment from NArita on 2006-04-07

2006-04-07T22:34:11Z

"I'll put it more clearly: you cannot prevent someone from forwarding your email, and you also can't prevent them from changing it before they do so..."

Not true, there's all sorts of access control software out there, and one specifically that works right out of Outlook... http://www.essentialsecurity.com/products.htm

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Comment from Leo on 2006-03-09

2006-03-10T01:41:13Z

Hardly. There's nothing to prevent someone from copy/pasting your message into a new message. Or for another mail program that doesn't use forms to ignore everything you've set up and simply allow forwarding.

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Comment from G Ramos on 2006-03-09

2006-03-10T00:46:54Z

There is a possible solution.

Create a form using the standard Outlook email message. Edit the Properties of the "To" field to include a validation (such as [To] = "recipients_email"), or, simply disable Replying, Forwarding, etc. in the form. Save the form, then use it to send emails.

Food for thought. :)

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Comment from Leo on 2006-01-29

2006-01-29T20:09:41Z

It's quite possible you've NOT been hacked. I get bogus bounce messages all the time. This article may help explain a little: http://ask-leo.com/someones_sending_from_my_email_address_how_do_i_stop_them.html

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Comment from Hannah on 2006-01-29

2006-01-29T19:54:13Z

Think someone is using my email in an outside program. I change my password alot. But lately I am getting return email from a few address that are not mine. this is part of the message.
"This is an automatically generated Delivery Status Notification. Unable to deliver message to the following recipients, due to being unable to connect successfully to the destination mail server.
Outlook user = login to hotmail website"
I use outlook. but NOT on this account. From comments I see that I have been hacked. IS this true? and how do I prevent this from happening, BESIDES changing my password daily or weekly?
Thank you for your time.

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Comment from Leo A. Notenboom on 2006-01-12

2006-01-13T00:20:32Z

From what I can tell that only works with Microsoft products - might be an ok corporate solution (Exchange in the corporation could do some of these things), but not for the general public.

And ultimately, anything the recipient sees on the screen can be captured and printed, and possibly forwarded on.

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Comment from techie on 2006-01-12

2006-01-13T00:15:51Z

you may be able to stop people from changing, forwarding, printing and even copying your email. Look into IRM from Microsoft.

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Comment from Leo on 2006-01-09

2006-01-10T03:27:18Z

No.

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Comment from Ted on 2006-01-09

2006-01-10T01:50:38Z

Can someone program an email to automatically delete once sent to the recipient or viewed by the recipient?

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Comment from Leo on 2006-01-07

2006-01-08T04:36:07Z

Yeah, message expiration is just as unreliable as anything else.

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Comment from Greg Bulmash on 2006-01-07

2006-01-07T08:19:22Z

There's no way to make a standard e-mail message self-destruct without the receiving party essentially agreeing to it by using software that accepts and executes the self-destruct instructions.

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Comment from Donny Daniels on 2006-01-06

2006-01-06T21:11:33Z

If you use Outlook 2003 there is the ability to request read receipts and recevied receipts.. but most of these are diasbled now because of spam and virus vulnerabilities. Bascily things being used maliciously.... so yes.. the capabilities are there for some of the aforementioned inabilities, nevertheless I would look around in the options of your message you're sending and make the message expire in a short amount of time, that way it doesn't get forwarded after a certain amount of time. I may be wrong, but i think it works without an exchange server... Leo.. ya or nay?

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Comment from Leticia Lopez on 2006-01-05

2006-01-06T04:49:18Z

a hacker went into my pc and foward message and got all my contact...what can i do to stop this? I already change my password, is this is enough? plz tell me what I have to do?? I am worry if he have acsess to my file.

Thanks

Leticia

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Comment from Greg Bulmash on 2006-01-04

2006-01-04T23:38:32Z

Here's an interesting idea... put a copyright statement in your signature file, stating your e-mail is copyrighted 2006 by you and forwarding is prohibited without your express permission.

According to...

http://www.fplc.edu/tfield/copynet.htm

...as long as you file the copyrighted material with the Library of Congress and pay the copyright fee within 3 months of "publication" (i.e. sending the message), you can sue the person who forwarded the e-mail for $150,000 in statutory damages and attorney fees.

The tricky part is "publication".

Now, IANAL and from what I've read, this is still just a legal *theory*. Whether sending an e-mail to an individual could constitute "publication" is still up in the air and could go either way. It might be worth the $30 to send an e-mail to someone, then file a copyright application for it and see if the Copyright Office approves the application.

If the sending of an e-mail to one person did get legal status as "publication" of the e-mail, it would certainly protect your e-mail from being forwarded by any U.S. recipient if you put the copyright notice in it.

If they forwarded it that day and it caused you harm and/or embarrassment, you could call your lawyer and file a $150,000 suit.

- Greg

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