Comments for How do I move my Microsoft Outlook mail and address book from one computer to another?

Comment from Kristie on 2012-01-04

2012-01-04T17:07:26Z

THANK YOU so much for this info...took me a little bit to find the file on the old computer and 1st try didn't work but I got it reading more of your notes and I can't thank you enough for posting!!! I did it and it works!!

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Comment from Technical Support on 2011-12-20

2011-12-20T13:17:08Z

When you replace your current computer with a new one, you have to transfer your programs and files first.. after which, transfer Outlook email so as to enable access to all the old emails on your new computer..

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Comment from Outlook address books on 2011-11-15

2011-11-15T10:58:14Z

Thanks for great info on how to move microsoft outlook mail and address book from one computer to another. You can also try http://www.outlookaddressbooks.com/outlook-address-book-2/exporting-outlook-address-book-to-yahoo-mail/

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Comment from Sid Siddiqi on 2011-08-22

2011-08-22T14:54:03Z

If only wantes to move my contact from old pc (outlook 2003) to new pc (outlook 2010), how could I do that?

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Comment from Peter T on 2011-08-22

2011-08-22T11:26:49Z

I have followed your steps to move outlook from my old computer to my new computer. At first the old file structure of personal folders appeared in the new computer, but they were empty. after 'repairing ' the .pst file they now contain all the messages correctly. BUT the new computer fails to send or receive. The error message is :- Task 'sending' reported error (0X8004010F) Outlook data file cannot be accessed. Same message for 'receiving'. Queries. The old data file is Outlook 97 -2002, the new Outlook is 2010. Could this be a problem? In the Settings of the data file no password was set. I tried to add the password used in the account settings but it was reported as incorrect. When transferring the .pst file I changed the name to {email removed}.pst as that was the name of the .pst file in the new computer. I had set up the email account on the new computer with this name before transferring the .pst and it sent and received correctly. I would be most grateful for help with this problem.

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Comment from Bill on 2011-06-16

2011-06-16T12:02:49Z

I have a new laptop running Windows 7 and Office 2010 and want to transfer its Outlook address book and mail files to an older computer at home that runs Windows Vista and Office 2007--is there going to be any problem with my older software reading the files created in the newer environment?

Thanks for any advice before I try the move!

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Comment from Linda on 2011-04-18

2011-04-18T22:24:21Z

It would be helpful if you explained how to not download email in step one. When I finished setting up Outlook, it automatically started downloading email.

Thank you for this article. It was some help.

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Comment from david on 2011-01-13

2011-01-13T23:50:16Z

Is there any way to move account settings?

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Comment from Bryan Lee on 2010-10-18

2010-10-18T19:18:54Z

If you only want to move certain folders instead of the whole PST, there's a plug-in called Pandali Folder Master that has a wizard to help copy those folders to another machine (or Gmail), and allows you to choose multiple folders, unlike with Outlook's Export feature.

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Comment from Yanesh Tyagi on 2010-10-10

2010-10-10T12:55:30Z

I followed the same procedure as mentioned. E-mails gor transferred sucessfully. But now when I stars downloading the emails, all the emails that are already in the pst file are being downloaded again. This way I will have two copies of all emails. Any solution?

Note: I always leave a copy of email on the server.

What has or has not been downloaded is kept on the Outlook installation. When you move to a new installation on a new machine that's lost. I don't know of a good workaround.

10-Oct-2010

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Comment from Danielle on 2010-10-05

2010-10-06T01:07:01Z

do these instructions hold true for transferring outlook 2007 email on an old laptop to outlook 2010 on a new laptop?

It should.

05-Oct-2010

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Comment from BK on 2010-06-07

2010-06-07T14:08:56Z

Not a permissions issue... Here is an article that will show you how to move the contacts that come up in the TO: field.

http://www.tech-recipes.com/rx/2833/outlook_transfer_autocomplete_addresses_to_a_new_computer/

Very simple, just copy the Outlook.NK2 file over from the old computer.

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Comment from Yuri Sos on 2010-04-28

2010-04-28T22:15:55Z

As for Shahriar - Moved Outlook successfully from one PC to another using instructions above (Outlook 2003 from XP to W7). Everything seemed to transfer ok - mail, contacts all visible - but when composing an email, none of names in contacts come up in the TO: field.

Is this a permissions issue?

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Comment from Shahriar on 2010-04-28

2010-04-28T09:32:27Z

After transferring Outllo to the new system - Personal Folders is okay but problems when using To/CC/BCC in mail as can't get names to come up?

Also problems transferring Archive Folders onto new computer?

Please could youa dvise on both?

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Comment from Myke Moore on 2010-04-19

2010-04-19T09:06:34Z

I have read your article but I find that it lacks 2 things: Information on how to transfer autocomplete as some folks use it quite extensive and the other thing is the locations of pst files. I saw that you have an article for this one but it is outdated and it does not contain locations for Windows 7 and Windows Vista. This is what I use to transfer Outlook 2003 or 2007: http://www.optimizewindows7.net/software/complete-outlook-2007-backup-and-transfer-guide/

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Comment from Holly Osborne on 2010-02-26

2010-02-26T20:21:37Z

How do I install Microsoft Office 2003 to a laptop with only the key code (no cd)

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Comment from John on 2010-02-09

2010-02-10T03:49:36Z

I tried other sites explaining how to transfer the old Outlook emails and contacts to my new PC without joy, the above steps were clear, easy and fully explainative, and the final result was everything is now on my new PC. Many thanks for a easy to read step by step method.

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Comment from Don heath on 2010-01-26

2010-01-26T20:55:58Z

I am moving email from my old desktop system (Outlook Express and Windows XP) to my new laptop (Windows 7 and Oulook 2007). How do I go about doing this?

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Comment from Lorraine Grimes on 2010-01-06

2010-01-06T20:40:30Z

I copied my pst file (assuming it is only archive.pst) from Outlook 2003 onto a CD. However, Windows 7, Outlook 2007, will not allow me to copy without Administrator's rights. I'm stuck. I moved the files onto my desktop but nothing else is happening. Where do I go from here?

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Comment from Nancy on 2009-10-25

2009-10-25T13:19:39Z

Leo is GREAT. What a great service. I hope you reap rewards from all the help you give.
Thank you so much.
Nancy

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Comment from Steve on 2009-10-14

2009-10-15T01:41:45Z

Leo:

I transferred my .pst file from XP to Vista as instructed above. My Inbox is working fine and all those files transfered fine. However, when I try to click on any of the sub folders I created, or even the "sent items" folder, Outlook says "Loading", but just sits there. Arrgghh. Any ideas why it won't open?

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Comment from Horst on 2009-08-29

2009-08-30T01:32:12Z

I found the PST on my 'old' computer (87.2 MB) with Windows XP but I cannot copy it, neither onto a CD nor a Flashdrive. Also I have not found it on my new PC with Windows Vista Home Premium 64 bit. Any suggestions?

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Comment from Gordon on 2009-07-22

2009-07-23T03:03:43Z

I have a similar problem as Dave and Bill. I have copied my .pst files for Outlook 2003 from one XP Home computer to another XP Home computer using Outlook 2003. I can see the email messages but not the address book. What do I need to do to see the address book?

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Comment from Bill Miller on 2009-05-12

2009-05-12T20:24:13Z

I copied the Outlook.PST from the old maching to the new maching and all the emails are there, but no addresses.

It says: The address list could not be displayed. The contcts folder associated with this address list could not be opened; It may have been moved or deleted, or you do not have permission. For information on how to remove this folder fron the Outlook Address Book, see Microsoft Office Outlook Help.

What do I do now?

Bill

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Comment from David on 2009-02-24

2009-02-24T22:38:14Z

My boss got us new computers at work. I archived Outlook 2003 into a .pst file. New computer up and running, I loaded the .pst file. All emails are there, but my address book is wiped clean...no address book or any contacts. Is there something I am missing? or another step I missed in saving that info?

please help !! over 100 business contacts are now not there ! and I can find nothing on the net about what exactly the .pst file will hold.

Dave

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Comment from Debbie on 2009-01-20

2009-01-20T22:37:20Z

I have a new Dell with Vista I plan to install microsoft office 2007. My old laptop has XP and office 2003. I have a transfer cable. Should I install office 2007 on both computers then use my transfer cable to move my files?

The microsoft office 2007 is new and a full version not a update.

Any help would be great I don't want to mess this up.

Thanks Debbie

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Comment from E. Dietel on 2009-01-14

2009-01-15T01:33:21Z

I have been trying for days to move my Microsoft Outlook mail and address book from my old laptop to my new PC which has Vista. I have been successful in moving my contacts and calendar into Microsoft Oulook XP, but I cannot get the email moved. I have tried all the suggestions on this site as well as others.

Help

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Comment from graham carter on 2009-01-08

2009-01-08T15:17:56Z

Thanks Leo. Very informative. However, I want to transfer emails and contacts from my old XP machine running Office Outlook 2003 to my new pc running Vista and want to use Windows Live Mail. How do I do this?

I don't know of a path to transfer data from Microsoft Office Outlook to Windows Live Mail. That's considered a "downgrade", and I know of no way to do it.

- Leo
08-Jan-2009

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Comment from kamlesh on 2008-11-07

2008-11-07T11:40:40Z

if I am using isp. I don't have exchange server to access the outlook mail then how will i get my address book.

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Comment from Jerry Calio on 2008-10-21

2008-10-22T01:27:27Z

Leo:

I was using Outlook 2003 and have upgraded to Office 2007 PRO. I exported my messages and contacts from my personal folders in my OUTLOOK 2003 to a PST file. I deinstalled Outlook 2003 then completed the installation of Office 2007 with Outlook 2007.

I wanted to create a personal folder in Outlook 2007 - NOT - load all of my personal messages onto my company Exchange server.

It appears that I did just that.

So I know I can delete the folders that were imported easily enough, but before doing so I want to import the old Outlook2003.PST into Outlook Express but can't seem to find an option in the IMPORT utility to allow me to choose the old PST file I had exported earlier.

What am I doing wrong?

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Comment from Jim Stiber on 2008-09-10

2008-09-10T14:02:37Z

I have already used Outlook for a week. How can I move the stuff from my old computer without losing the messages on the new computer?

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Comment from Lisa on 2008-06-19

2008-06-19T20:48:32Z

Leo - your instructions are very helpful... but I still can't access some of my email. Here's my situation:

I had to temporarily set up my email account on a second PC. When I did so, all of the messages in my Inbox moved over to the second PC. Now that I've got Outlook up and running again on my original PC, I'd like to move the original Inbox messages back to the original PC.

I've created a .pst (off of the 2nd PC) and saved it in the same folder as my other .pst on the original PC. How do I get Outlook to reflect the files in that .pst? Note that because this email account is enabled on both PCs, I'm currently receiving messages on both, but I can't get the old messages (from my Inbox) to move back to the original... and until I do, I'm hesitant to remove the account from the second PC.

Thank you for your help! Your directions on creating and moving psts were great.

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Comment from Theresa on 2008-04-29

2008-04-29T19:08:34Z

we have several computers with the same email address and of course, the "Leave a copy of messages on the server" is checked.The main computer is set to have them removed from the server after 10 days. I am trying to move all of my email from one computer to another. i have set up the new computer with the same address and it has already downloaded the email that the server was holding. Should i delete all of the email from the new computer before i transfer the mail from the old one? Is there a setting that i should be aware of before I transfer so that it does not reload and duplicate the newly transferred mail? i would like to use the "old" machine again for email and using the same email address, is it possible?

thank you for your time...

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Comment from Scott Stilley on 2008-04-18

2008-04-18T18:37:50Z

How do you create a brand new default PST File
I have a corruped PST file. It opens and I can send mail, but it crashes every once in a while.
I cannot back it up unless I am in safe mode (it will not let me change it as my default mail...)
Any help would be greatly appreciated.

For Richard Phariss question regarding address book sync.... Yahoo Sync has a great option to keep address books updated. It works great. I have my work pc and home pc always synced, with all the address. change anyone computer and it syncs. then i use Yahoo go on my BB and have the into there also. always up to date.

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Comment from David Armendariz on 2008-03-30

2008-03-30T14:15:17Z

When you copy the .pst file to tne new computer it sounds like the contacts and calendar, etc all come over. Is there any way to copy only the email? I have already cleaned up the contacts and calendar on the new computer and just need the email. Thanks

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Comment from Mike on 2008-01-28

2008-01-29T07:56:25Z

Thanks! This was very helpful. It worked beautifully, and was easy to understand.

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Comment from Leo A. Notenboom on 2007-10-22

2007-10-22T18:07:32Z

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I'm not aware of any way to do that in an automated fashion.

Sorry.

Leo

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Comment from Richard Phariss on 2007-10-20

2007-10-20T13:47:40Z

After reading all of the Microsoft Outlook articles, there is still one task I would like to do and I cannot find any reference to it: My wife and I have separate computers with "almost identical" contact lists. She would like me to make them absolutely identical. Is there any way to synchronize our contact lists so that I only have to maintain one list (I sometimes forget to update both). Thanks for the help.

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Comment from Leo A. Notenboom on 2007-10-16

2007-10-16T21:10:27Z

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I'm not aware of any solution. Sorry.

Leo

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Comment from fons on 2007-10-16

2007-10-16T13:24:43Z

And how do I move my outlook 2003 pst files to my macbook's mail program without losing the folder structure, attachments, etc.
I tried many options I found online, but none work well...

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