Comments for How should I setup Outlook?

Comment from Robert Chew on 2009-05-29

2009-05-29T08:17:30Z

Hi LEO, you are great. I had this problem in the mark/unmark paragraph P in Email with MS outlook.
I search the web and found you.
thanks Leo

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Comment from Ali Amir on 2008-11-29

2008-11-30T04:03:32Z

Hey im trying to use outlook to sync my phones entries to my computer and this is done successfully. Now the problem is in the contacts tab of outlook all the phone tabs are by default set to United states. Meaning if i just simply add my number without the country code, outlook adds a (s) for eg "(s) 789-1234" in front of the number. Some phones like the samsung omnia i am using now does not recognise these numbers. so how do i get rid of this. without changing the whole phone book piece by piece?
Please help.
Ali

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Comment from Neil on 2008-10-02

2008-10-02T15:56:53Z

I have 2 email accounts. One account I want to download messages off my server (standard setup), the other I only want to see which messages are on my Exchange server.
Can this be done??

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Comment from Miriam on 2008-07-22

2008-07-22T12:17:55Z

Have recently changed from Outlook Express to Outlook. Can I customise the view so that I automatically get my list of contacts appearing below my folder list on the left-hand-side? (Like I used to with Outlook Express). Thanks.

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Comment from CB on 2008-04-28

2008-04-28T08:52:34Z

I set up travel itineries/meetings etc for our company executives - Once I input the details in the calendar, how can I send it as one batch file to those concerned for just that trip schedule, rather than many single emailed entries - We do not wish to syncronise calendars. Thx

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Comment from Farhad Ghanizadeh on 2008-03-24

2008-03-24T15:26:54Z

I HAVE NOTEBOOK MODEL : Dell M1210 and Vista window home primumn
but can send mail and recently i couldn't download my mail.please help me to solve this problem.

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Comment from James Welsh on 2008-03-09

2008-03-09T13:35:14Z

Task 'mail.cpand.com - Sending' reported error (0x800CCC0D) : 'Unable to find the e-mail server. Please verify the server information in your account properties.'

i tried setting up outlook 2003 to use as my mailing account and the above message apears when sending a message.

what is my next step

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Comment from SZ on 2008-02-28

2008-02-29T00:33:12Z

I am using Outlook 2003, can I format the text in "mark my comments with" field as bold and italic.

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Comment from Jim Daggett on 2007-09-25

2007-09-25T17:53:42Z

I am trying to copy my Outlook data, personal folders to a new laptop. I can't find my Outlook application. I can't find Local Settings. I can't find Applications. I am using XP Home and can't seem to make much sense of those directions I find on the internet.

Thanks,

Jim

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Comment from Leo Notenboom on 2007-02-19

2007-02-19T18:50:25Z

-----BEGIN PGP SIGNED MESSAGE-----
Hash: SHA1

By using them. Outlook builds the auto-complete list over time based on
email addresses you've entered. It's actually unrelated to Contacts. It
not obvious at all, and as you've experienced, somewhat frustrating.

Leo
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Version: GnuPG v1.4.6 (MingW32)

iD8DBQFF2fFFCMEe9B/8oqERAgYsAJ0WtrCjwp6RgarMAybRcMcHWeqYGwCeJtwZ
ikmn2YmkNhBs4pQ6lqS0JO0=
=wX6p
-----END PGP SIGNATURE-----

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Comment from Nighthawk on 2007-02-19

2007-02-19T13:32:31Z

I recently moved to a new computer using the MS Files and Settings Transfer Wizard. The problem I'm having in Outlook is that is doesn't "see" my contacts in the "to, cc, bcc" fields. The contacts are there when I veiw the contacts folder but the "show names from the:" (in the "To, etc) menu is empty. I have nothing to choose from. How do I get my contacts to show up in that menu?

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Comment from Buddy on 2007-02-12

2007-02-12T18:17:59Z

Recently changed from Outlook 2000 to Outlook 2003 and I have 2 questions-
1. I don't have MS word 2003 - can I use MS word 2000 as my email editor and how to set up?
2. I have 3 email accounts and have used the Wizard rules to try and direct mail to corresponding accounts, however most seem to go to my main email account. Are there tricks to set up distribution thru the 'rules'?
Thanks, Buddy

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Comment from mwoodtech on 2006-10-19

2006-10-19T14:04:38Z

How do I stop the "Personalized Settings" pane from popping up (in the top left hand corner of Windows) whenever I log in as a User?

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Comment from Sreeraj.s on 2006-10-08

2006-10-08T09:38:59Z

how can i configure my outlook 2003(part of office 2003)for yahoo pop3 account

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Comment from delores on 2006-07-06

2006-07-06T18:50:32Z

I have three different outlook profiles but would only like to have one. How can I merge the information on all three of these to just one profile, and then how do I remove the remaining two that i do not want to have

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Comment from Leo on 2006-05-16

2006-05-17T02:06:01Z

As best as I can tell you cannot. I'm like you, I have several accounts, and like it or not, one of them is default.

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Comment from Jerry Brooks on 2006-05-16

2006-05-16T18:26:15Z

How can I set up Outlook 2003 to prompt for an email account to use for sending email as opposed to having a default email account? I have 4 accounts and I keep forgetting to send mail with the proper account.

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Comment from Abhilash on 2006-05-09

2006-05-09T08:14:36Z

how should i setup outlook in roaming profiles. when using roaming profile .pst file missing message showing. what should i do?

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Comment from Leo on 2006-05-05

2006-05-05T21:20:19Z

I don't believe you can turn off that icon bar at the bottom - though you can resize it down to make is smaller than the default. Viewing "folder list" (one of those icons) is the closest to the old style, and has no favorite folder at the top.

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Comment from theotherone on 2006-05-05

2006-05-05T16:24:16Z

How do you turn off the Favorite folders?

how do you turn off the Icon bar at the bottom and replace is with the older Outlook view?

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Comment from guy on 2006-04-13

2006-04-13T19:45:46Z

Leo, I believe your first comment is wrong because yahoo does have a pop3 and smtp server to connect through outlook if you search yahoo pop3 smtp on google you will find them.

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Comment from ray on 2006-03-21

2006-03-21T20:28:28Z

I use Mozilla as my email client, but my windows pocket pc requires outlook for syncing. How can I use Outlook, then leave the mail on the server, so that it is not downloaded? I prefer to read it, maybe answer it, but leave it on the server until I choose to go to Mozilla and deal with it.

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Comment from Robert Merritt on 2006-03-19

2006-03-19T16:03:11Z

Good stuff,Leo. Followed your instructions trying to make my Contacts Folder my Address Book (so it automatically fills in the email when I type the name. When looking in Tools/View or Change Adress Book, both Personal Folder and Outlook Contacts folder are there. But when I try to get an address (Tools/Address Book) -- Nuttin'. . . . What's up?

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Comment from Gery on 2006-02-17

2006-02-18T01:23:47Z

PLEASE HELP ! ! !

i need to know how to make outlook (2003 says the about box) display the EMAIL ADDRESS and not the contact name as it currently does, in the "FROM:" field of the inbox.

sometimes i receive emails from people that are not in my contact list (of course, everybody does), if those senders happen to NOT have a "friendly name" setup in their client then i receive and EMPTY from field.

also if i have 2 Jhonny P. in my contac list, i want to know which one sent me the email, but the email appears nowhere in the from field andd i have to be checking the mail headers when this happens, highly annoying.

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Comment from Rafi Schwartz on 2006-02-17

2006-02-17T23:10:23Z

I have Outlook setup with a single profile tied to a corporate Exchange accout. I would like to setup an additional email account (personal) and have those messages go into my local PST file. All my attempts so far have failed with all mail going into the Exchange MailBox.

Thanks for you help

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Comment from Charles on 2006-02-14

2006-02-14T12:41:17Z

Leo,

I have a nt domain and XP pc's all default installed plus outlook 97,

well if i configure a account with roaming profile the user cannot configure. the same user without roaming profile it can configure outlook ??
do you know this problem

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Comment from Leo on 2006-01-29

2006-01-29T20:06:56Z

This article will help you locate your PST: http://ask-leo.com/where_is_my_outlook_pst_file_located.html

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Comment from T.W. Day on 2006-01-28

2006-01-28T23:24:35Z

I recently upgraded my MS Office from XP to 2003 on two machines, a desktop and a laptop. On the desktop, I had left a previous, working installation of Office/Outlook and simply did the upgrade. Other than wrestling with some visual changes in the program that I didn't care for and had some trouble getting rid of, the desktop installation was easy.

The notebook, however, was a clean install due to a disk crash that instigated the whole change-over in the first place. I, absolutely, can not get Outlook 2003 to find my email/calendar/contacts file (which is in my My Documents/Exchange folder) no matter how I finagle the Email Accounts "New Outlook Data File" directions. I, also, can't figure out where Outlook 2003 has hidden the PST file that it is using. Any assistance would be desperately appreciated.

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Comment from Jack Sain on 2006-01-06

2006-01-06T20:42:19Z

I use Outlook only for "Contacts" together with Motorola Mobile Tools to manage phone numbers in my cell phones. How can I configure Outlook to open on the "Contacts" listing. It currently opens to a blank page titled "Personal Folders."

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Comment from Leo on 2005-12-07

2005-12-08T06:23:45Z

If you've used the default install, you may need to disable it in both Microsoft Word, AND Outlook. Alternately stop using Word as your email editor, and control it entirely within Outlook.

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Comment from Tommy Noble on 2005-11-30

2005-11-30T21:26:44Z

I've disabled 'automatically select entire word' but when reading html messages I cannot seem to get around it. Do you know where I can find the setting to disable this irritating 'feature'?

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Comment from Leo on 2005-11-24

2005-11-25T06:44:47Z

What version of outlook? I've done exactly as you describe in the past, and have not had the name issue. If you go into advanced settings, can you manually change the name to what you want?

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Comment from Adny Gooch on 2005-11-23

2005-11-23T22:10:39Z

Leo,

Great site.

I have set up multiple accounts and have deleted them, then wanted to add them back and name them as before but am told that the name alreday exists. so account name:example means i now have to account name:example1. Are these account names written in the registry or in a hidden file that can be deleted or edited so that I can get the names of the accounts back?

I need this because I often travel with a notebook and have replica configurartions and overwrite .pst files, so w/out this prefect account naming, all the rules get angry...

Ideas?

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Comment from Paul on 2005-10-18

2005-10-19T06:01:52Z

I've got Office 2003 installed, but can't use my Outlook addresses for envelopes in Word. I use Eudora for e-mail, so Word tells me I need to set Outlook as my mail client before I can address stuff from Outlook. "Mail" in CP seems to be all ok, the profile is correct, and the Outlook address book (using MAPI) is listed in the Wizard.

I've hunted around, but have found no solution. Any ideas?

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Comment from Leo on 2005-09-22

2005-09-23T05:04:07Z

Depends on the format you're using, and which editor your using. I'd recommend plain text, and turning off using Word as your email editor.

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Comment from Ken on 2005-09-22

2005-09-22T18:34:05Z

Great site. I've just recently changed from Outlook Express to Outlook and now I'm finding that my e-mails look fine during compostion and in my Sent file but are received by others with larger than intended spaces between paragraphs. Any idea on how to fix this? Please let me know.

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Comment from Leo on 2005-08-26

2005-08-27T02:24:46Z

In general, you don't. Anything that makes it past your spam filters and Outlook's junk mail filter may get responded to.

For what it's worth, Out Of Office replies are generally a bad idea. http://ask-leo.com/out_of_office_replies_are_evil.html

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Comment from dennis on 2005-08-26

2005-08-26T17:02:04Z

How do I get around automatically responding to spam when I have my Outlook Out of Office Assistant turned on and I am away from my computer?

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Comment from Bo Jørgensen on 2005-06-09

2005-06-09T19:41:14Z

Once again thanks for the help :)

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Comment from Leo on 2005-06-09

2005-06-09T19:02:54Z

You'll probably need rules as well. This article discusses: http://ask-leo.com/how_can_i_organize_incoming_email_from_two_accounts.html

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Comment from Bo Jørgensen on 2005-06-09

2005-06-09T15:38:36Z

Hi Leo, thanks for a great site, I followed your guide, but still can't get it right :( I want too move my agentmikie mail to a specified folder, but it still only recieves it in the standard outlook incoming folder.. Please, tell me a step by step guide. Like the one you told Chris Davis. Thanks again for a great website :)

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Comment from Leo on 2005-05-05

2005-05-05T12:57:51Z

All email accounts get delivered into the single inbox. If you want to make different inboxes you'll need to create the folders and then use "Rules" to move the mail as it arrives.

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Comment from Chris Davis on 2005-05-04

2005-05-05T04:31:52Z

I just set up Outlook 2003 with two e-mail accounts. Under the Mail section, I can only see one of them, although they're both available under Send/Receive. How can I see both of them in the Mail section with their separate respective Inboxes, and other folders? I've read the above, and it's possible I missed it, but I don't think so.

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Comment from VJER on 2005-04-18

2005-04-18T23:58:27Z

Leo
I want to change the viewing order of my address books. Contacts is the first displayed and I want to change that to another address Book without having to click on it. It was easy under Win2K with Office 2000. I have a new computer with XP and after I installed Office 2K (with the same disc I used with Win2K)I no longer have the options choice under Tools. When I go to Tools/Address Book/Tools, the only choices I get are Accounts and Actions. No Options.
Thanks

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Comment from James on 2005-04-16

2005-04-17T00:02:44Z

i am runninf outlook 2003 and a exchange 2003 server I am using outlook but i want to be able to have my messages be able to be read in exchagn web mail and outlook is this posable.
Thanks,
James

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Comment from Leo on 2005-04-07

2005-04-07T16:33:15Z

It's probably pop3, but it depends on who's providing the email for you. You might need to check with your ISP.

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Comment from Kirsteen Black on 2005-04-07

2005-04-07T10:32:55Z

Hi there,

I'm trying to follow your instructions but still I'm getting lost. I've just set up a new website and have an email address to match the domain. I want to set this email address up to come into my Microsoft Outlook package. I'm attempting to set up Outlook but cannot get past the Email Accounts page. I don't know if I'm meant to choose Microsoft Exchange Server, Pop3, HTTP IMAP etc. Can you give me further advice?
Many thanks
Kirsteen

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Comment from Shell on 2005-04-04

2005-04-04T16:58:00Z

Outlook 2002 - When you click Tools | Options | Email Options | Mark
My comments with - there is a name in that box and it is grayed out. Once you select the Mark My Comments With and delete the name, then uncheck the box, as soon as you log
off and log back in the name reappears.

Any ideas?

Thanks.
S. Clark

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Comment from Leo on 2005-03-22

2005-03-23T03:40:05Z

Select "HTTP Server" instead of POP3 as the server type when you set up an email account normally.

Be aware that Hotmail free accounts may no longer be accessible via Outlook.

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Comment from Kishen on 2005-03-22

2005-03-23T03:32:41Z

how do i set up a Hotmail account for Outlook 2003?

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Comment from Leo on 2005-03-10

2005-03-10T21:01:37Z

It's in the same place for both: Tools -> Email Accounts -> View or Change -> select the account -> Change -> More Settings -> Advanced -> Leave a copy ...

Hotmail accounts accessed through Outlook, however, don't have that option.

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Comment from Kim Dumas on 2005-03-10

2005-03-10T20:18:33Z

Hi Leo,

Maybe you know the answer. One of my clients says she is using Microsoft Outlook 2003. I have an older version and the mail settings are different. I'm trying to find the area where it says Leave a copy on server. We couldn't find it. Her webmail is retaining messages that she has already received in her Outlook and she doesn't want it to.

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Comment from Leo on 2005-03-02

2005-03-02T21:05:33Z

With Yahoo I'm fairly certain you cannot. They don't provide a pop3 interface. (Though I believe Yahoo UK was or is doing something with their premium for-pay service).

HotMail used to be accessible via Outlook and Outlook Express, but that's no longer supported. And again, there is no POP3 or HotMail interface.

Both are, effectively, web-only mail services.

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Comment from Asania on 2005-03-02

2005-03-02T20:23:17Z

Hello,

How do I set up my Hotmail and Yahoo emails to come through to Outlook 2003. I know they have different POP and STMP servers addresses, which I am also having difficulty locating. Can you please provide step-bystep assistance if you can for one, or both of these email accounts. Many thanks!

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Comment from Leo on 2005-01-19

2005-01-19T17:36:37Z

From the ISP that is providing you with your email account.

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Comment from imaculado on 2005-01-19

2005-01-19T17:34:14Z

where do i get this info from while setting up email accounts
my display name, email name, server names, account name and password
especially the server name?
thanks

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