Comments for Where do Outlook's auto-complete suggestions come from?

Comment from Shaun Cowley on 2008-08-29

2008-08-29T12:51:57Z

Hi there, I have just made a very simple php script that can extract the contents of your autocomplete file, take a look at [page removed - see comments below]

basically you copy and paste the contents of your nk2 file and it will give a list of all your email address's.

hope this is useful to someone.

Shaun

Your intent might be good, but consider: you just asked people to give you the email addresses of all their friends. I'm not saying you're not trust worthy, but how do we really know? I've removed the specific page reference so that people don't blindly give you this sensitive information without thinking about why it'd be such a bad idea to do so.

-Leo

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Comment from Andy McGarry on 2008-08-21

2008-08-21T19:31:32Z

I was wondering if there is anyway to obtain the list of emails that Outlook has "remembered"?? Is there anyway of getting all of these emails extracting from Outlook?

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Comment from Narrleo on 2008-08-10

2008-08-10T23:22:36Z

Just an extra tip here for a related problem. My Outlook email started suggesting my full name any time I gave the first name. This makes it quite annoying when you sign as yourself or 'Uncle Carson' and get Uncle Carson Hobart. Not anything of my real name of course.

The way to get Outlook to stop suggesting or adding the last name is actually in Word, which is often the editor for Outlook. The name will actually be in Word's AutoText list. Where do you find that, and delete the whole name so it won't be suggested?

Well, you don't find it in Word's Tools:Options. That would be to easy. It's actually under Tools: AutoCorrect Options. Along with about four other ways Word tries to be helpful. You can just find the whole name you want not to be reminded, and delete it from the list.

How does it get on the list? I am pretty sure this occurred because I finally filled in Word's Options:Tools:User Information. Or some other program did it for me.

Mixed opinions here, as I find some amount of automatic function pretty handy, like capitalizing sentences or lists. In fact, there is one Microsoft program I actually think is almost wonderful in many ways, OneNote, and this is one of the helpful things it does. I actually think they wrote and developed OneNote for Bill.

Hope this helps somebody, and sorry to remain anonymous.

Leo, by the way, is also name for a very useful online German-English-French dictionary.

Regards, and thanks for your site and what you do on it.

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Comment from Dan on 2008-06-27

2008-06-27T15:10:42Z

How can I see list of everyone that's in 'Autocomplete', and compy that list over to a contact list?

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Comment from Matt on 2008-06-18

2008-06-18T16:14:55Z

Hi there - I downloaded NK2VIEW and it runs ok. I can't seem to get the NK2 file to populate with anything though. The ADD function doesn't do anything it seems. Can anyone confirm this? I click on add, I see a list of names, I select some, click TO, I see them in NK2VIEW's To line... I click OK and then.... NOTHING. What am I doing wrong? On a side note, I figured out that I could simply select all the contacts and put them in the TO field of an empty email... disconnect my Internet connection.. click SEND.. and then the nickname is automatically populated with the TO people... but, why can't I get NK2VIEW to work? Any ideas?

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Comment from A Carroll on 2008-05-28

2008-05-29T06:49:27Z

i am impressed. just fixed my CEO's problem using NK2View v1.23 as he had lost his auto complete list.
it is actually seen as "office data file" not .nk2 in c:\documents and settings\username\application data\microsoft\outlook
it can go both ways by using file--open you can find someone else's other than yours if you are helping someone else. in this case when he saved while not connected to the network it created a new one and he lost them. by renaming the old file to the new name all have back

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Comment from Rakesh USA on 2008-03-14

2008-03-14T20:09:32Z

When you type first few characters in To Field Outlook suggestions for auto fill (or auto complete) comes from address book or previously sent email.

User can delete auto fill or auto complete suggestison by hitting DELETE key when email address is suggested in To Field

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Comment from holly lu on 2008-01-10

2008-01-10T23:32:08Z

dear friends--comcast webmail has had the autocomplete feature, which i actually found very useful. i've just switched laptops & have windows vista (don't know if that's pertinent info or not) & now the autocomplete email address no longer works. i can't get any assistance from comcast--1 person claimed that there has never been any such option. any tho'ts? thanks so much for yr assistance.
holly lu

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Comment from MrGroove on 2008-01-04

2008-01-04T22:00:10Z

Nice write-up here as well explaining what it is and how to control

http://www.groovypost.com/howto/microsoft/outlook/clear-the-outlook-email-address-auto-complete-cache/

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Comment from david price on 2007-09-27

2007-09-27T17:29:35Z

I just had to reinstall windows and i lost my auto complete emails. They are intact on another drive? does anyone know how to import autocomplete email address from another drive???

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Comment from Pat on 2007-09-02

2007-09-02T19:52:14Z

This is a handy freewhere for working with .NK2 files:
http://www.nirsoft.net/utils/outlook_nk2_autocomplete.html

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Comment from Tracey on 2007-08-27

2007-08-27T23:46:44Z

I currently work in a terminal server environment. For some reason my 'nickname' list wipes itself everytime I logg off the terminal server session. Therefore every day when I log back on and open outlook I have to re-type email addresses. Can you help me fix this? Perhaps there is a policy set up that allows outlook to reset each time a user loggs off??? Please help?

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Comment from tony on 2007-08-17

2007-08-17T16:07:08Z

Is it possible to Never allow Auto-Complete Email Address Cache in Outlook?

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Comment from mark on 2007-08-15

2007-08-15T19:13:20Z

Question, Can you print the autocomplete list, I would like to see all my email address that automatically pop up when typing an email to someone.

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Comment from Master P on 2007-03-23

2007-03-23T18:14:50Z

You can't find the outlook.NK2 file because you need to tell windows explorer to "Show hidden and system file". GOOGLE that and you should be able to locate it as the hidden folders and files will become visible.

Peace out Mr. Baker

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Comment from Tim Baker on 2007-03-19

2007-03-20T01:12:48Z

Problem here...I tried the Microsoft instructions to reset the nickname list. However, I could not find the .NK2 file anywhere on my computer. Could someone tell me how I can reset this Autocomplete list. I hate having names come up that I do not have in my address book.

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Comment from Cam on 2007-03-14

2007-03-15T05:19:17Z

I havent found a way to edit the alias yet, but I have noticed a discrepency.

In AD, under Email Adresses, the x400 details for the user contains the updated Alias, yet when I check the Outlook Address Book, under the Email Address list column generated by our Global Address List, it still shows the old Alias .

So my new question, how can you edit or update the Address Book to pick up the changed details from AD?

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Comment from David on 2007-01-30

2007-01-30T16:30:37Z

HERE IS ANOTHER WAY TO ADD EMAIL ADDRESSES TO THE AUTOCOMPLETE LIST:

Draft New Email
In the To: field, type the last name of the person.
Click outside the To: box and wait until a squiggly red line appears under the name.
Right click the red squiggly line and select the correct person.
Close the email. (You do not need to send)
Note: THis may only work with your network emails)

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Comment from David on 2007-01-18

2007-01-18T15:33:48Z

I HAVE DISCOVERED A WAY TO ADD EMAIL ADDRESSES TO THE AUTOCOMPLETE LIST!!! Using the calendar function within Outlook, schedule a meeting and invite others to the meeting. Once you send this meeting request, all invitees will be added to your autocomplete list!!!

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Comment from Aernoud Florijn on 2007-01-05

2007-01-05T11:18:14Z

We use outlook 2003 and exchange server / SBS2003. I renamed user Angela in exchangeserver to Maria von Trapp. Now it displays the new user BUT between brakets still the old username in the nicknamelist. Deleting this name and re-entering it, doesn't delete the old name.

It looks like:

Maria von Trapp

Where comes the ANGELA from? Should be MARIA.

Thanks! Aernoud

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Comment from Leo Notenboom on 2006-10-23

2006-10-23T15:54:36Z

Actually I use CTRL+K which searches both.

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Comment from Fred on 2006-10-23

2006-10-23T14:13:38Z

Hi,

We use Outlook 2003 (up to date)with Exchange 2003 SP1. When you are typing a name in the TO field and you push CTRL+M, Outlook searches the address book. I think it searches only by last name. I want it to also search for the first name. Is this possible?
I just read you didn`t know the answer a year ago, I hope you do now. Thanks!

Fred

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Comment from thorin on 2006-10-10

2006-10-10T14:59:51Z

So start an email, type start typing an address and it'll try to match to your recent cache. Highlight the one in the list that you want to remove (use the arrow keys) then do a shift+delete. Restart outlook, try typing that name again, the one you removed should not reappear.

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Comment from Naveed on 2006-09-21

2006-09-21T13:33:19Z

I need to upgrade the pc and I need to move the auto complete from Old pc outlook2003 to new pc every thing else is working address book is there but when I try to use auto completeits giving me a error.
thanks

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Comment from D Way on 2006-08-25

2006-08-25T15:10:05Z

I think I have the answer to my own question. See above for my question. My problem is that I was upgrading Outlook to 2003 from a prior version. Apparently it tries to use the old .nick file. You have to go find it and change the extension. Mine was at C:/DocsSettings/default/Application Data/Microsoft/Outlook. But at least in XP, the .nick doesn't show and I don't know how to change the extension. So, I just moved it completely.

Next, open outlook and chose the repair function. After it runs, close and then reboot. Mine seems to be working fine now and even when I close outlook and reopen, the nickname list still works and I don't have to start over repopulating.

Hope this works for you too.

DWay

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Comment from D Way on 2006-08-24

2006-08-24T21:27:33Z

I have a problem that many others have listed that I have not seen an answer to. Perhaps there is not one. The nickname list cache disappears each time I close and reopen Outlook. Then I have to start all over repopulating the nickname list.

I understand one problem can be loggin on as a different user. But I am not logging on as a different user, etc. Any suggestions?

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Comment from Doug on 2006-08-21

2006-08-21T18:00:56Z

This article isn't really all that helpful. All it does is tell people about 'check names' and CTRL+K. And it doesn't actually answer the question it asks. It doesn't give the filename or a way to edit the list.

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Comment from Brett Willenborg on 2006-08-18

2006-08-18T18:39:13Z

My auto complete feature refresh's itself after every reboot. How do I fix this issue?

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Comment from Jaspal on 2006-05-31

2006-05-31T16:01:29Z

I have a problem with a user, whereby he autocomplete seems to 'refresh' itself every morning or after a reboot. It does work/populate itself during the day but as soon as he shuts down / restarts his pc, the cache is cleared.

I have renamed the *.nk2 file and probably will either recreate his local profile and/or reinstall office... but any ideas as there may be a simpler solution?

Thanks

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Comment from Andy on 2006-05-25

2006-05-25T11:51:08Z

A free tool to read edit and export your list to a CSV files is nk2csv. You can find it here http://www.epute.com/nk2csv/

Thanks
Andy

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Comment from Ethan on 2006-05-14

2006-05-14T17:03:57Z

This article led me to the Default.NK2 Name Cashe file! Yippeeeee!

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Comment from Brett on 2006-04-11

2006-04-11T17:31:43Z

I need to pull email addresses from Outlook 2002 SBE and export them into a new .pst file. Is that possible???

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Comment from John on 2006-04-07

2006-04-08T04:12:53Z

Thank you. Thank you. Thank you. I have been haunted for YEARS by previously incorrectly typed emails. I have sent important emails to typo-laded addresses many times. Thank you for showing how simple deleting them is. (The delete key! Who would've thunk it?) Thanks!

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Comment from Tony Avena on 2006-04-03

2006-04-03T15:11:57Z

I found that if you use Microsoft's suggestion to "reset" the nickname file by renaming it, my Outlook failed to create a new one! The nicknames would only be stored in cache and thus be lost everytime I closed Outlook.

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Comment from Leo on 2006-03-13

2006-03-13T20:52:37Z

It varies, but the most common situation is logging in to windows as a different user, or selecting a different profile when starting Outlook.

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Comment from Aaron on 2006-03-13

2006-03-13T20:49:47Z

Why would all of the AutoComplete suggestions disappear?

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Comment from Terry on 2006-02-27

2006-02-28T04:50:53Z

I would like to read the AutoComplete file (Outlook.nk2) programmatically. Where can I find a description of the contents (i.e., the format of the data in the file)?

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Comment from Thomas on 2006-02-13

2006-02-13T15:08:46Z

Very simple and to the point answer. It is exactly what I was looking for. THANK YOU!

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Comment from Nick on 2006-01-24

2006-01-25T02:00:48Z

Our office has recently upgraded email server harware and during the process they assigned new profiles to each staff member. the issue is i have lost my list of autocomplete names and email addresses. can i import the .nk2 file from my old profile (yes, i still have access to it for a limited time)

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Comment from Cheryl Mutschler on 2006-01-23

2006-01-24T00:04:22Z

Where does Outlook grab AutoComplete GAL addresses from Exchange? Can they be edited on the Exchange server?

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Comment from Ryan on 2006-01-19

2006-01-20T00:30:24Z

Thanks for this article. This solved a problem that had been bugging me for a long time. Cheers

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Comment from Brian Anderson on 2005-12-07

2005-12-07T16:11:35Z

Thank you for the article it was very helpfull. My problem was that I wanted the autocomplete option to always bring up the contacts first and then my ldap address book second. However, I found out that autocomplete brings up the last email you used to send an email to. IE if I used a yahoo.com account and then a slu.edu account for the same person it would remember the last one I used first and then the yahoo email address second. I could not get them to reorder.

Brian

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Comment from Tom on 2005-11-15

2005-11-15T18:12:37Z

Very concise, informative article. I installed the trial version of of Ingressor v3 Desktop on my Win2kPro desktop and it says it cannot find ther .NK2 file in:
%UserProfile%\Applications\Microsoft\Outlook. I checked the folder security settings and loked myself and it is not there; so... how do I get my NK2 file back?

Files in folder are:
MS Outlook Internet Settings.FAV
MS Outlook Internet Settings.Nick (Huh?)
MS Outlook Internet Settings.RWZ
MSIN2183.RHC
MSIN4503.RHC
outcmd.dat
outlPrnt

Thank you for any input. Tom

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Comment from Jack on 2005-09-25

2005-09-25T10:00:01Z

The simplest way to solve the "auto-complete" issue is: disconnect the PC from the Internet, open Outlook (I have tested it on Outlook 2003), send an email to all people in Contacts (you may send Bcc), the message will be placed in Outbox folder, close Outlook, open again and go to Outbox, delete the message, you just got your "auto-complete" feature back and working. Regards

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Comment from Madge on 2005-08-26

2005-08-26T12:32:38Z

How can I actually view the entire nickname list as a whole to see exactly what Outlook has saved in there?

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Comment from Daniel on 2005-08-18

2005-08-19T01:43:35Z

Thanks!! Every time I typed a colleague's name in the Send: field, it would choose their home email address first, and I couldn't find these in any of my address books. I googled for "******* outlook" but that didn't help.

Your tip about the "nickname list" and the DELETE button saved my monitor from an untimely end!

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Comment from Stefan on 2005-07-25

2005-07-25T20:54:54Z

Is there a way to get outlook AutoComplete to lookup by first name first (rather than last name)?
Stefan

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Comment from Leo on 2005-07-19

2005-07-19T19:14:50Z

Usually it happens because you logged in as a different user, OR opened up a different profile in Outlook. Also, registry cleaners and/or provacy tools can also clean this information out. I've not heard of it disappearing on it's own.

My recommendation is that you keep addresses you care about in your contacts ... that way they don't disappear.

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Comment from bob on 2005-07-18

2005-07-18T20:39:00Z

Until today, I had no problem with my the autocomplete function in my Outlook 2002. Today, I suddenly am not getting and suggestions for names as I type email addresses in which has become a problem because I was relying on this function instead of remembering people's email addresses.

In Options-->Email Options --> Advanced Email Options the box for "suggest names while completing To, CC, BCC" is still checked. Any clue on what could be wrong?

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Comment from Julian Glass on 2005-05-09

2005-05-09T09:26:41Z

My wife is using Office 2000 and we can't find how to switch on Outlook email name autocomplete. Its not in Advanced Email options as in 2002. I can't remember if it wasn't there at all in Office 2000

Thanks

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Comment from Leo on 2005-04-25

2005-04-25T16:38:29Z

There's no way to change it, that I'm aware of. Sorry. :-(

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Comment from Tony Benke on 2005-04-25

2005-04-25T15:57:31Z

Very good article! Just one more question. What field does Ctrl+K look for. It seems that it only looks for the last name field and ignores the "File As" field. Can this be changed? So that it looks for the File As instead?
Thanks again

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Comment from Will Stuivenga on 2005-01-27

2005-01-28T01:42:54Z

I'm pleased to find your explanation of the nickname file, and the auto completion function in Outlook. I can't find this function documented anywhere in the 875-page *Using Outlook 2002* book I've been using.

However, when I use it to find a name in my Contacts file to which I frequently send e-mail, it doesn't "stick." That is, I have to Ctrl-K EVERY time. Even though I send e-mail to this person FAR more often than any of the auto completion suggestions that come up, this person from my Contacts file never gets added to the nicknames, or is never suggested. What gives? Are names in a Contacts file treated differently than names in an Address Book?

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Comment from josh on 2005-01-07

2005-01-07T20:54:33Z

There is a shareware program called "Owtlook". This allows one to edit the .NK2 file (which stores autocomplete data in Outlook) directly.

I would like the nickname list and my address book to be synced (update my address book using the NK2 file contents, and vice versa). Do you know of a way to do that?

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Comment from Tom on 2004-11-04

2004-11-04T16:02:38Z

Thanks for your help. I was searching in Outlook Help in deleting nicknames. Actually I didn't know they were nicknames, I thought they were suggested names. I needed to delete some that were typed in error, and others I didn't want popping up. You gave me the answer with this

By the way, deleting an address from the nickname list is also very easy: when you see it being suggested, use the up or down arrow keys to highlight it, and then press delete.

Thanks Again,

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Comment from Leo on 2004-10-06

2004-10-06T16:27:17Z

Not sure what you're asking.

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Comment from Steven Feist on 2004-10-06

2004-10-06T14:17:57Z

This was helpful -- but is there any way to make use of the nickname field when doing something along the lines of auto-completion/check names?

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Comment from Leo on 2004-09-17

2004-09-18T03:26:31Z

This article may help: http://ask-leo.com/how_do_i_send_mail_from_my_mail_forwarded_address.html

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Comment from Brian Deller on 2004-09-16

2004-09-17T04:37:34Z

I cannot seem to find a solution for my out look 2000 from automatically changing the send address to my home email address when I send and email to myself at work.

Both accounts are brian deller.

Do you have any suggestions?

I have window xp pro.

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A comment on: Where do Outlook's auto-complete suggestions come from?

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