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The Outlook Master Category List is a way to tag messages, contacts, appointments and more. Copying it to another machine requires a little trickery.
How can I move my Outlook Master Category List to another machine?
Outlook categories are a fairly powerful way to categorize and organize email, appointments, tasks ... just about any object that Outlook is capable of tracking. Categories are arbitrary text, but you can create a "Master List" of categories to choose from to ensure consistency and avoid a bit of possibly error prone typing.
Unfortunately, while you can edit your master category list to your heart's content, Outlook doesn't yet provide a way to export or import one. It's also not obvious where the list is kept.
It's probably not surprising that the list is kept in the registry. It's stored as a REG_BINARY entry as a Unicode string.
It's a slightly different location for each version of Outlook.
The best way to manage your master category list in that case is to:
It's really not too bad. Here are the Microsoft Support articles that describe the process for each version of Outlook:
Why is there no user interface? My guess is that it comes down to the old feature versus schedule tradeoff. The demand for a user interface for this didn't warrant the additional time and expense to design, develop, and test it. But that's just speculation on my part.
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