How can I arrange for emails to go to specific folders rather than placing all in inbox in Outlook 2002? I have 2 email addresses I use for work and I want them to go to different folders when they arrive. I have XP pro operating system.
What you're looking for are called "Rules" in Outlook, and they're incredibly powerful. I have 33 of them defined.
Using it for multiple accounts is only the tip of the iceberg...
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On the Tools menu, there should be an item there labeled Rules or Rules and Alerts. Rules allow you to have Outlook take various actions on email as it arrives, depending on a host of conditions about that email.
In your case, it's quite simple to have a rule that says "If email is received on this account automatically move it to that folder."
Most of the rules I use help coordinate my incoming mail in various ways, including:
- Ask Leo! questions are automatically routed into a special folder.
- Comments made to articles on the Ask Leo! web site are automatically routed into a special folder.
- Mail I receive on certain mailing lists is routed to folder for each list, and a copy of each message is also placed in an archive folder for each list.
- Mail I receive from "certain" email addresses is automatically deleted.
But even my usage only scratches the surface. Spend a few minutes examining the options that are available as you define a new rule, and you'll see what I mean.
Outlook Express has rules as well, but a much more limited form. Other email applications often have similar concepts, with varying degrees of functionality.
For organizing the incoming flood of email, A good set of rules is hard to beat.
Related:
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Ask Leo! - Can I set Outlook Express to ignore people not in my contacts?
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Ask Leo! - How can I keep someone from contacting me in email or instant messaging?
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Ask Leo! - How do Outlook and Outlook Express relate?
Article C2331 - April 14, 2005
You have not answered the original question.
How does one successfuly direct two different email address's to two different folders with a rule?
Posted by: Eóin at March 26, 2007 2:56 AMI want to set up two different email addresses. I want to use one for my friends and another for business. How and what can I do to accomplish this. Please respond in layman term, I am not a computer guru.
Posted by: James Hammonds at May 3, 2007 2:00 AMLeo doesn't know obviously
This is so irritating. I was working in Outlook Express and just like how it seperates a pop account from a hotmail account(completely seperate maiboxes WITHOUT RULES OR CHANGE IDENTITY) it was seperating my pop accounts into 10 seperate email boxes with it's own inbox, trash and everything else I dreamed of. Then I deleted all the mailboxes and it went away, now every time I enter a new email account it goes into the same friggin inbox. I don't want to specify a new folder in inbox, a 2 year old can figure that out. I want a completely separate thing(as if you were sharing another person's mailbox in Outlook 2003 with seperate inbox, trash, sent items etc)
can anyone help??!
Posted by: ian at June 17, 2007 9:26 AMPS: I love Leo
OK. I think Microsoft disabled it cause they are coming out with windows mail beta. I'm pretty sure after I restarted my machine, that's when is hosed my outlook express cause it was working one minute then not the next.
Posted by: ian at June 17, 2007 9:42 AMThere are two of us wanting to use one outlook 2002. We are receiving mail on the same pop3 account with two different email addresses. I want the mail for each account to go into there respective inboxes. I have not figured how to make the rules work the way I want the mail to flow. Thanks, Jim
Posted by: Jim at August 2, 2007 6:51 PMthanks Leo
Posted by: Bot Brain at October 5, 2007 2:37 PMThere's an easy way in Outlook 2007 that might be applicable to earlier versions. What I do is, I create the accounts. Then, I create a data file for each account. Then, I go back into accounts and point each one at it's corresponding data file and create a new inbox folder. That's all there is to it. No rules or anything like that.
Posted by: Milenko at January 21, 2008 3:01 AMMilenko got it right, thanks M.
Posted by: Dave at February 19, 2008 11:05 AMi can get my live mail but cant get hotmail why not ??
Posted by: howard at July 23, 2008 6:17 PMHotmail has a premium service that you have to pay for to be able to use Outlook with it.
And for Outlook 2002; goto Tools - Rules Wizard - New Rule (Blank one) and choose "Apply this rule after message arrives", "through the specified account", "Move it to specified folder".
You have to click on the specified options and designate a email account and folder for the received emails to be put in.
Posted by: Jason at July 30, 2008 6:45 AM