Summary: We often see beautiful pictures being passed around in PowerPoint files. It's not difficult to copy a single image for other purposes.
A friend has sent me a beautiful collection of slides from Switzerland which I can only open using PowerPoint Viewer. I would like to use one of these pictures on my desktop in the center with all the usual icons around it on a black background. However, PowerPoint does not let me send one of the pictures by e-mail to myself in order to reduce it and then use it on the desktop. I checked everything I could to find a solution without success. Would you have any idea on how to do this ?
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The good news is that anything you see on your screen can be copied, so absolutely we can do this.
How you do it depends on whether or not you have PowerPoint yourself.
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There are typically two types of PowerPoint presentations that are forwarded around: "PPT" and "PPS":
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PPT (for PowerPoinT) files are the original PowerPoint presentation. Double click on that and if you have PowerPoint it will open in edit mode.
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PPS (for PowerPoint Show) is a file that can be produced by PowerPoint that, when opened starts PowerPoint or the PowerPoint Viewer in slideshow mode for immediate viewing.
The easiest approach is to open the files in either PowerPoint or OpenOffice's "Impress", which is both free and compatible with PowerPoint (download as part of hOpenOffice).
Simply open the presentation, and navigate to the slide containing the picture you want. At that point, you should be able to right click on the picture and select "Save as Picture...", or copy it to the clipboard and then paste it into Microsoft Paint or another image editing program.
That should get you the highest quality copy available of the original image.
Another approach that is an example of that "anything you see on your screen can be copied" statement is this: while viewing the slideshow, preferably full screen, when the slide appears that has the image you want, press the PrntScrn button on your keyboard.
You've just taken a screen shot. You've just taken a picture, a copy, of your computer screen and placed it into the clipboard.
Now fire up Microsoft Paint, or your favorite image editing program, and paste that image into the program and then save it in whatever format is appropriate (probably .jpg).
This is actually a pretty handy way to take copies of things that aren't easily copy-able, but still easily visible. In fact, it's one reason that all the techniques to prevent copying images on the web are pretty futile, since a single screen capture can do the job.
The downside is typically quality: a screen shot is a picture of the screen. If you have a 1024x768 screen, then your copy will be 1024x768, even if the original picture, had you been able to access it, were much higher resolution.
But with today's larger screens, and depending on what your intended use it - like, say, a desktop background - this limitation is often acceptable.
Related:
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What's a Screen Shot, and how do I make one? A screen shot is an image of your entire computer screen , and it is fairly easy to capture this image.
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How do I view "PPS" files? PPS files are PowerPoint presentations and you'll need a compatible viewer to view them. You may also need to create or repair the PPS file association.
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Do I need MS Office updates if I only have the viewers? The view-only Microsoft Office components may, or may not be affected by the updates to their full versions. We'll look at what to consider.
Article C3805 - July 11, 2009
Hi Leo.
Re PowerPoint Images, I found an excellent utility that Extracts both images and wav files from powerpoint presentations. It can be found on this site, among numerous useful utilities
"PowerPoint Image Extractor v 1.2" at
http://alainlecomte.free.fr/Download.htm
It's great.
Posted by: Doug Bays at July 14, 2009 9:56 AMAh, Leo...I have two H-P keyboards, one desktop, one laptop, but neither has a "PrntScrn" key. What am I to do? Have I overlooked some alternate somewhere? May I send the screenshot to Picasa?
...thanks in advance..
15-Jul-2009
Posted by: Charlie Griffith at July 14, 2009 11:06 AM
My guess is if you don't see "PrtSc" on any of your keys...it COULD be the "Sys Req" button.(Mine say both on them).
Posted by: snail at July 14, 2009 11:43 AMI wonder if this key and function are available and utilized similarly in Unix or linux...any comments?
Leo...I found the "prt sc" in the smallest possible font as a sub-title to the "home" key in the upper right group with the numbers keys. I post this as irritation #952,000 on the subject of keyboard design.
Posted by: Charlie Griffith at July 14, 2009 11:49 AMI sympathize with all like me who follow suggested advice literally, and then don't find what one is supposedly searching for. I guess we lack imagination, but I think that that is the keyboard designers' problem, and not ours.
(....cheers, as usual to you personally...)
...Thank you, "snail"...as it happens I have also a "sys rq" in a miniscule font size as a subtitle on a key marked "end". I'll play with both of these and see what happens. I won't take up space again on this subject, please accept a "thank you" plus a big ;-) from me. Off now to see my optometrist.
Posted by: Charlie Griffith at July 14, 2009 11:56 AMI have used the PrtScr method for a long time. Another handy trick is to use ALT+PrtScr to copy just the active window to the clipboard. I use it for creating instruction manuals and tutorials for my own software all the time.
Posted by: John G at July 14, 2009 1:10 PMThere is no difference between PPS and PPT files other than their file extension. Rename the PPS file with a PPT extension and it will open for editing in PowerPoint (or Impress). You can then right-click any photo and save it to disc.
Posted by: Al Lowe at July 14, 2009 2:26 PMIf you need a high resolution image of a small part of your screen, FastStone Capture (http://www.portablefreeware.com/?id=775) is an excellent utility. It's also well worth paying for the latest version (http://www.faststone.org/FSCaptureDetail.htm) that will also capture Screen activity and sound.
Posted by: Barry Torrance at July 15, 2009 2:49 AMAn addition to Mark's and Al's comments: If you have PowerPoint installed, you don't need to change the extension from PPS to PPT. Just open PowerPoint, drag the PPS file into it and you'll have the file in edit mode. Maybe this works with OpenOffice's Impress too.
Posted by: Paultx at July 15, 2009 10:12 AMAnother way to retrieve multimedia files from a PP file is to open it with PowerPoint and save it as a Web page (not single file). This will create an HTML file itself plus a folder with all its content related files, such as images, sounds, etc. Then one can keep or ditch the ones they want, then delete all the rest.
Posted by: Paultx at July 15, 2009 10:23 AM