Helping people with computers... one answer at a time.
How do I get my name, title and other information to show at the bottom of every message I send?
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What you need is a signature.
What's a signature? It's the Title, Company, Phone number, Fax number, email address, pithy quote, legal disclaimer, website URL, list of website URLs, call to action, and/or dashed line that many people put at the bottom of every message that they send.
Sometimes their signature even includes their name.
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Exactly how you set up a signature (sometimes called a ".sig" or ".signature" by some computer geeks) will vary based on what program you use to send your email.
In Hotmail, for example, click on Options and then Personal Signature. Create your signature therein, and after you hit OK, each new message you compose will start with your signature already in place.
In Outlook Express, under Tools, Options you'll find the Signatures tab. There you can define several different signatures for different uses, and also control whether Outlook Express will automatically add a signature to email for you. When you're editing your email, you can then insert a signature manually, if you like, by using the Insert menu, Signature item, and selecting which of your standard signatures you'd like to insert.
Outlook (2003 in this case) is very similar. Tools, Options, Mail Format tab, you'll see a section at the bottom labeled Signatures. There you can tell Outlook which signature to use for new mail and which to use for replies and forwards. Press the Signatures... button, and you can your signatures or create new ones.
Other mail programs will have different ways of specifying your signature text and options, but the concepts are the same.
Signatures are a great way to make composing your email a little easier and are often recommended as a acceptable way to promote a business or cause. My only caveat is this: keep them short and simple - especially when you email to a news group or discussion list. Long signatures get in the way of your message and unnecessarily clutter up message digests, archives, and the like.
But do include your name.
Article C1995 - June 8, 2004 « »
Leo A. Notenboom has been playing with computers since he
was required to take a programming class in 1976. An 18 year career as a programmer at Microsoft soon followed.
After "retiring" in 2001, Leo started Ask Leo! in 2003 as a place for answers
to common computer and technical questions. More about Leo.
December 3, 2007 3:29 AM
Its really nice.
And i got a clear solution through by this artical.Actually i was asking some of my friends regarding attaching the signature at the end of the mail,but no one given me the exact result.
Thanks & Regards,
Senthil.
September 7, 2011 2:47 AM
I use gmail ,could you direct me how to get my name and tiltle at the bottom of my email, noting that i do not use microsoft office out look. Thank you
September 7, 2011 9:50 AM
@Aboahmad
In the Gmail web interface, there are also options to have a signature. Click on the gear icon on the upper right, make sure the General tab is selected (it usually is by default) and scroll down to signature and fill in whatever you want to appear on all your emails sent from Gmail.
December 18, 2011 12:04 PM
I'm using Windows 7. Outlook Express is not saving the signature imported from Pictures. The Outlook Express tabs do not feature Tools > Options > Signature as did Windows XP. How do I save the signature?
I now recommend that you move to a different email program.
I'd strongly suggest you read this article for more information: Why Outlook Express Must Die.
All the existing articles on Ask Leo! about Outlook Express can be found here: Outlook Express
18-Dec-2011
December 18, 2011 12:10 PM
@John
I'm curious... Win7 doesn't support or provide Outlook Express. So you can't be running it on a Win7 machine. Do you mean Outlook?
Here's an article about that:
Outlook Express