Helping people with computers... one answer at a time.

At this point, I don't have an answer for you other than it can't really be done - at least not easily.

I can't seem to find an answer for this question so I'm asking you. How can I print a list of the emails that are in my AOL email message inbox, sent folder, or saved, or old message folder? I put in a search for a certain person, and I want to print the list of emails from a few years back to the present for that person that came up in that search. I can't figure out how to do it. Thanks so much for any advice.

In this excerpt from Answercast 66, I look at the difficulties involved in printing a list from current email programs.

Printing online email lists

Well, the bad news is that, to be honest, I'm actually not aware of a way to do it.

Normally, my very first question is, well... what email program are you using? And, of course, I assume you're using AOL's.

Printing not provided

Unfortunately, as it turns out, of all the email programs that I'm aware of - none of them provide the ability to print the list that you might see when you're just using the email program: that list of subject lines, date received, all that kind of thing. It seems to be an onscreen feature only.

And yea, that is kind of odd when you think about it. I'm surprised that hasn't been implemented in some email program somewhere. I know you're not the first person to ask me for it.

Screen shots

So, the only solution that I've been able to come up with (and it's not elegant by any stretch) is to take a screen shot of the screen that's showing you the list of email messages that you're wanting to print. Then use that screen shot and print it.

There are a couple of ways to go about doing this. I have an article about "What's a screen shot and how do I make one?" That runs through the very basics.

  • That uses the Windows "print screen" functionality; which basically makes a copy of your entire screen as a picture and puts that on your clipboard.

  • Then you can open a program like Paint, and paste that picture into Paint.

  • Then edit it somewhat, probably, to remove the extraneous information that you don't want to be printed out.

  • Then in Paint just print the picture of the list.

Like I said, it ain't pretty - that's for sure but it might get the job done. The problem is; if you've got a lengthy list, a list that's going to be longer than your screen is high, the only solution that I'm aware of to do this is to repeat that process multiple times.

So, maybe one of my readers will come up with a fancy solution using some other email program but at this point, I just don't have an answer for you other than - it can't really be done; at least not easily.

Article C5976 - October 30, 2012 « »

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Leo Leo A. Notenboom has been playing with computers since he was required to take a programming class in 1976. An 18 year career as a programmer at Microsoft soon followed. After "retiring" in 2001, Leo started Ask Leo! in 2003 as a place for answers to common computer and technical questions. More about Leo.

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11 Comments
Rick Stewart
October 31, 2012 2:28 AM

Once you've got your screenshot/s, you could maybe run the images through an Optical Character Recognition (OCR) program to create an editable text format list and then send it to a text editor such as Word for saving?

Frank Camp
November 2, 2012 9:29 AM

If your email porgram does not offer a print feature you can run Backup or Export to get a file.
Then, use Notepad to edit and print it.

Frank Camp
November 2, 2012 9:32 AM

Sorry, My comment would work for the address book, not for a list of Emails

Beverly Asselin
November 2, 2012 9:53 AM

What I do is open Word from Microsoft Office. I then just copy and paste (either part or the whole email) into it and print. Using the screen shot will only give you what you can see on the monitor whereas if you happen to have a long email, you can "copy all" and paste into Word. I agree this is a long and tedious process if you have a lot of emails but this is my best solution to the problem. Hope this helps.

Natalie Kehr
November 2, 2012 10:17 AM

According to the links which Google brings up, it is possible to print the list in Outlook 2007 or 2010. Here is of the references. http://blogmines.com/blog/2012/02/13/how-print-the-list-of-emails-in-outlook-2010/. It looks like printing in Table view only works for complete folders, not a selection of emails, but it should not be too onerous to move groups of e-mails into and out of a special folder.


Hank Seamon
November 2, 2012 12:05 PM

Outlook 2010 will print a listing of email subjects if you print in Table Style. File-Print-Tablestyle. Memo style prints a selected email.

John Servis
November 2, 2012 1:27 PM

I've had this problem many times before. I've found the best way to print email is the copy/paste method into MS Word. It will not hold up as evidence in a court of Law though if that's what you need it for.
If this is the case, you have to have a Lawyer & detectives involved and submit everything (Very involved) Or subpoena the ISP/Email provider.
Good luck, J.

Werner Thiel
November 2, 2012 2:33 PM

there is a small free program called DBEXTRACT

IT PRODUCES a list of each inbox, delete and

sent messages into a file that can be printed.

John Germann
November 2, 2012 3:03 PM

You might want to look at FastStone Capture - portable freeware - for a really nice printscreen capture program

Rhonda Lea Fries
November 4, 2012 1:30 PM

Maybe I don't understand the question, but you can print just about any web page from the browser (meaning, IE, Chrome and Firefox). In Chrome, the page can be printed to PDF. My results were pretty clean.

Seems like a lot of work to do all those screenshots, but as I said, maybe I don't understand the question.

Toni
November 6, 2012 4:25 PM

Here is how I take the best picture that I can obtain to solve the problem in this news article.

To print a list of emails from any sender or from any month on my PC.

There is a free camera in VMN Toolbox.

Arrange your emails according to "FROM"

Select the name you require

Open VMN Toolbox camera

There is a yellow frame that can be sized according to what you wish to capture - that will appear.

Size it correctly, click the shutter and then paste it onto a blank Word Document.

Print it.

Done in seconds.

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