Helping people with computers... one answer at a time.
Microsoft Outlook will warn you when another program attempts to access its address book because many viruses do so in an attempt to spread.
The ability to send other files as attachments to email is very useful, but also results in bloated email folders and in Outlook's case, PST files.
You cannot install Outlook more than once, but Outlook does have a feature that supports multiple account configurations.
Outlook is designed to be a single-instance application. There's an unwieldy trick to get more than one that may, or may not, be useful.
You can convert an .ost from Outlook 2003 to a .pst by copying its contents into a new .pst file, but you must be able to open the .ost.
Changing Microsoft Outlook 2003's default viewing behaviour is difficult. There are a couple of possibilities, but so far nothing that really works.
The Outlook Master Category List is a way to tag messages, contacts, appointments and more. Copying it to another machine requires a little trickery.
There's a simple way to reverse the compressible encryption of a pst file.
Microsoft Outlook tries to protect users from malicious attachments by blocking them. What if you're sending something that's legitimate, but blocked?
Securely deleting email messages can be important, but doing so in Microsoft Outlook is difficult, though not impossible.
Backing up a large number of machines over a network has a number of challenges. PST files are only one aspect of the issue.
Auto-complete only works for addresses that have been typed into the To: field, but there is a short-cut key that works just as well.
Outlook tries to protect you from opening certain types of attachments, even if you know they're safe. A registry change puts you back in control.
Getting the 'From:' button to show in Outlook 2003 fortunately is a easy thing to accomplish.
Moving Microsoft Outlook mail from one machine to another involves copying a single file once the new copy of Outlook has been set up.
Depending on if you're trying opening more than one email or more than one attachment, you may or may not be able to do it.
Outlook can be configured to access multiple email accounts, but by default throws all email into a single inbox. Outlook rules can help.
Recovering data from an Outlook PST file may not be possible. A complete backup would have saved an intact file for you.
Stopping wanted emails from going to Outlook 2003's Junk folder requires a quick change to your "safe" list and visits to Office Update for updates.
Moving from machine to machine with Outlook as a mail client is conceptually easier than you might think, but there are pitfalls.
In this fifth in a series of articles covering my new computer's setup, we continue by making adjustments to Microsoft Outlook.
Outlook can become unstable if the PST file is too large. There are several ways to save and archive old emails and folders.
Outlook Today is the top level summary window that Outlook displays. There are several ways to restore it, and alternate ways to perform compaction.
Outlook XP and earlier have a limit of 2gigabytes on the size of its PST file. However there's no warning, only problems, if you exceed that limit.
The PST or Personal STorage file for Microsoft Outlook can easily grow to an extreme size. There are some tips for managing its size.
Microsoft Outlook allows you to compress and/or encrypt your PST file. We'll look at what the options are, and when you might choose them.
Depending on the size of your PST and other factors, a compacting operation can take a long time. I recommend when to do the operation.
Outlook tries to be helpful when you begin typing an email address by suggesting possibilities. But where those suggestions come from is not simple.
Outlook's PST or Personal STore is a single file that holds your email, contacts and more. You can use Outlook itself to find the location of the file.
Outlook maintains a database of your email in a file called a PST. If that file has not been properly closed it'll be checked for errors on startup.
Slow Outlook downloads could indicate problems in writing to the disk. I walk through a series of steps to clean things up.
The first thing that comes to mind is that one of the devices you're accessing your email account with is set to downloaded the mail, thereby removing it from the server.
Deleting items in an Outlook PST doesn't mean that space will be freed up right away. We'll look at two reasons, and two ways around it.
Under some circumstances, it might be possible for Outlook's reading pane to tell senders that you've seen their mail.