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Microsoft Office programs menus are completely customizable. I'm not exactly sure what happened to you, but it should be something you can fix.

File "Save As" in Word has disappeared! I've searched this everywhere I could think of in your answers and found nothing. Two answers I found on Google didn't help.

In this excerpt from Answercast #51, I look at a Microsoft Word installation that has lost some menu items.

Microsoft Office menus

What most people don't realize is that Microsoft Office programs menus are completely customizable.

If you want to move the menu structure around; if you want to add your own menu items; if you want to rename the menu items that are there, you can do all that. A side effect of that customizability is that occasionally it is possible to completely accidentally remove something from the menus, such as Save As.

It's not easy and I'm not exactly what happened to you, but it should be something that you can fix.

Customizing the menu

  • If you right-click on the toolbar (or on a menu), one of the options there should be Customize.

  • Click on that.

Work through the dialogs and use the Help system to understand how you can go back and customize the menu structure within Word.

  • You should then be able to add the Save As menu back to the file menu without too much trouble.

Search Office help

It will take a little bit of research. I don't have the step by step for you unfortunately. I will tell you that the step-by-step probably changes depending on whether you're using Word 2003, 2007 or 2010, but that's the direction I would point you at.

Right-click out on the menu (or on the ribbon or on the menu) and choose the Customize option and you should be able to make all sorts of changes including simply repairing it.

Repair Microsoft Office installation

If that is too daunting for you then, repair is actually another option.

  • If you fire up Control Panel,

  • Add/Remove Programs,

  • You should be able to right-click on the Microsoft Office entry there;

  • And one of the options will be to Repair the Office installation.

That will require you original installation CDs, but once you do that, that should theoretically also repair Word's menu structures. So give those things a try.

Article C5793 - September 9, 2012 « »

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Leo Leo A. Notenboom has been playing with computers since he was required to take a programming class in 1976. An 18 year career as a programmer at Microsoft soon followed. After "retiring" in 2001, Leo started Ask Leo! in 2003 as a place for answers to common computer and technical questions. More about Leo.

Not what you needed?

Patricia McQuade
September 9, 2012 4:40 PM

Worked just as you said. Thank you for all you do.

Ron Barker
September 11, 2012 11:26 AM

Full explanation can be found here:

Ron M
September 13, 2012 11:45 PM

If you are in a Word or Excel document you can just hit the F12 function key to bring up the 'save as' dialogue box and bypass the file menu altogether. Or shift F12 to save changes to an already saved doc.

December 11, 2012 1:35 AM

Absolutely right, you can change any setting by customizing the menu. The simple steps are:
1.Go to Tools-> Customize.
2.Click on Command tab.
3.Now select the missing command, in this case Save As.

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